Overview
Where the Trust stands today — click any tile for the breakdown, any calendar day for a cash projection.
| Item | Type | Due | Raymond owes SFT | Expected to SFT | Raymond's share |
|---|
Recent jobs created or paid in the last 30 days
| Job | Date | $ put in | Split | Profit | Payout |
|---|
Loans recent activity, due soon or overdue
| Borrower | Due | Principal | Total due |
|---|
Vendor bills due in the next 30 days or overdue
| Vendor | Job | Due | Balance | Raymond owes |
|---|
Jobs
Every job with its cost, profit and how it's split between the Trust and Raymond.Every job, where it stands, and the work on it.
| Job | Date | Contract | Costs | Job profit | $ put in | Split | Profit | Payout | Status | Actions |
|---|
Loans
Short-term loans from the Trust — flat interest, due dates, and payments.
| Borrower | Start | Term | Due | Principal | Rate | Interest | Total due | Balance | Status | Actions |
|---|
Customers
Who the jobs were for — contact details and job history. Pick a customer on each job to build this up.
| Customer | Contact | Jobs | Last job | Contracts | Job profit | SFT share |
|---|
Cash — SFT Bank
Cash accounts in the safe, transfers, and the ledger every loan, job and vendor bill posts to.
Transfer between accounts
Move cash from one envelope to another — e.g. into Payroll after a job pays out.
Add or take out cash
Cash by hand — a starting balance, paying someone from an envelope, anything that isn't a loan, job, or vendor bill.
| Date | Account | Description | Amount | Balance after |
|---|
Vendors & credit lines
Vendor accounts materials get charged to, the bills on them, and what Raymond owes back in cash.
| Vendor | Bill date | Invoice | Job | Due | Amount | Paid | Balance | Raymond owes | Status | Actions |
|---|
A bill charged on a credit line for a job shows up as cash Raymond owes SFT. Reimburse records his cash coming in (deposits to SFT Bank). Pay records SFT paying the vendor (comes out of SFT Bank). Both can be partial.
Reports
Money out, profit collected, and how it splits between the partners.
SFT money out right now
Profit collected
Monthly breakdown
| Month | Job profit | Loan interest | Total profit | Principal returned |
|---|
Partner split Schwartz Family Trust vs Raymond Brown — collected profit
By month selected year
| Month | SFT — jobs | SFT — interest | SFT total | Raymond |
|---|
By year all time
| Year | SFT — jobs | SFT — interest | SFT total | Raymond | SFT share |
|---|
Profit per job paid jobs
| Job | Paid | SFT $ in | SFT profit | Raymond profit | SFT return on $ |
|---|
Interest per loan paid loans
| Borrower | Paid | Principal | Interest earned | Return on $ | Annualized |
|---|
Documents
Every printable form and statement in one place. Each opens a print-ready page — use “Save as PDF” in the print dialog to keep a copy.
Everything settled between Raymond and the Trust over a date range, plus what's still open. Signature lines included.
One-page form for a job: costs, each partner's $ in, split, payout, and materials on vendor credit.
Promissory note for a loan — principal, flat interest, due date, terms and signature lines.
Tick off the charges on a vendor's monthly statement and catch anything missing.
Customer-facing proposal with priced line items, terms and an acceptance signature.
Print or re-print a customer invoice with balance due.
Income statement, balance sheet, cash flow and JV job P&L for a period.
Active loans, active jobs, open vendor bills and cash on hand as of today — a one-page snapshot.
CSV exports that open straight in Excel.
My account
The things that are yours — your sign-in, your devices, your look-and-feel. They follow you into every company you belong to.
Profile
Appearance
Yours alone — the same in every company you open.
Password
One login, one password: it changes in every company you're in. Other devices are signed out.
Passkeys
A passkey signs you in with your fingerprint, face or a security key — one passkey for every company you belong to. They live on the platform's sign-in page.
Active sessions where this login is signed in · times in UTC
| Device / browser | IP address | Signed in | Last active |
|---|
✨ What's new
Every update, newest first — what changed and where to find it.
Backup & data
Backups, spreadsheet exports, version history and starting over. Owner settings live under Admin.
Backup & restore
Export a backup file now and then — importing it restores everything. A backup restores into any company running this app.
Export spreadsheets
CSV files open straight in Excel.
Owner settings
Branding, email, users, company details, operating settings, templates, automations, forms and the price list are all under Admin.
Start over
Deletes every loan, job, bill and ledger entry. Export a backup first.
Estimates & contracts
Itemized estimates per job, the contract they became, approved change orders, and budget vs. actual.
| Job | Customer | Estimate | Est. cost | Est. price | Contract | Change orders | Actual costs | Budget used | Actions |
|---|
Subcontractors
Who you bring in and what they offer, what they've been paid per job and per year (1099 tracking), their paperwork and their crew logins.
| Subcontractor | Trade & services | Contact | Jobs | Paid this year | Paid all-time | Paperwork | Crew app |
|---|
Receivables
Customer invoices per job — what's been billed, collected, and what's overdue.
Aging open balances by how long past due
| Customer | Current | 1–30 | 31–60 | 61–90 | 90+ | Total |
|---|
| Invoice | Customer | Job | Date | Due | Amount | Paid | Balance | Status | Actions |
|---|
Customers pay the company, not the Trust — so invoice payments don't touch SFT Bank unless you tick “deposited to SFT Bank” when recording one. The Trust's own money from a job still arrives as the job payout.
Cards
What you owe on each card, and how much you've put on each one. Every charge links to the job or loan it funded.
By card bar = charged in the selected year
| Card | Charged (year) | Charged all-time | Still owed | Paid back |
|---|
Every card charge
| Card | On | Date | Amount | Still owed |
|---|
Payables
Everything the Trust owes: vendor credit-line bills, money borrowed on cards/apps to fund jobs, and unpaid subcontractor entries.
Aging by due date
| Payee | Type | Job | Due | Balance | Actions |
|---|
Financial statements
Income statement, balance sheet and cash flow for the Trust, plus the joint-venture job P&L. Pick a period and print.
Income statement
Balance sheet
Cash flow statement SFT Bank & envelopes
Joint-venture job P&L jobs paid out in the period
Schedule
Where every active job is on the calendar — start, finish, milestones, and where crews overlap.
Milestones coming up next 60 days
| Date | Job | Milestone |
|---|
Purchase orders
Commit to a purchase before the bill arrives, then match the bill against it. Committed + spent vs. budget is what catches overruns early.
| PO # | Job | Vendor / sub | Date | Amount | Status | Actions |
|---|
Time
Hours per worker per job. Every entry becomes labor cost on the job at the worker's rate (plus burden, if set).
Entries this week
| Date | Worker | Job | Hours | Cost |
|---|
Workers
| Name | Rate | Hours YTD | Paid YTD |
|---|
Overhead
The company's costs that aren't tied to a job — insurance, truck, phone, software, tools. This is what turns job margin into true break-even.
Recurring costs the budget lines — "Log payment" records the actual spend when it happens and tracks when the next one is due
| Item | Category | Every | Amount | Per month | Paid |
|---|
Expenses logged one-off spends and logged recurring payments; "Owed to SFT" tracks what the company still has to reimburse
| Date | Item | Category | Paid via | Amount | Owed to SFT |
|---|
Bank reconciliation
Import a bank or card statement (CSV) and tick it off against the ledger. Whatever's left unmatched is a missed entry or a bank error.
Statement lines
| Date | Description | Amount | Match |
|---|
Ledger entries not yet reconciled
| Date | Description | Amount |
|---|
Tax & year-end
Sales tax settings, mileage log, 1099 summary and a one-click year-end package for the accountant.
| Date | Job / purpose | Route | Miles | Deduction |
|---|
1099 summary subcontractors paid $600+
| Subcontractor | W-9 | Paid | Status |
|---|
Sales tax collected
| Quarter | Taxable sales | Tax billed | Tax collected |
|---|
Boards
Drag a job to move it along its pipeline. Cards show the customer, the contract and how long the job has sat in its stage.
Tasks & appointments
To-dos with owners and due dates, and appointments on the calendar — per job, per customer, or on their own.
| When | What | Job / customer | Who |
|---|
Admin
Company settings — each item opens as a page here. Backups & version history live under Backup & data; your own password, passkeys and sessions are under My account.
Business
Jobs & records
Pick-lists
People & access
Templates & automation
Money
Connections
Security & activity
Data
Sales reports
Leads, close rates, estimating conversion and the open pipeline — by month, lead source, sales rep or job type.
Leads & close rates a lead is a job created that year; it counts as sold the first time it reaches Sold or later
By month
| Month | Leads | Sold | Lost | Close rate | Sold value |
|---|
By
| Lead source | Leads | Sold | Lost | Close rate | Sold value | Avg sale |
|---|
Estimating conversion estimates by their estimate date — accepted or signed counts as won
| Month | Estimates | Sent | Accepted | Declined | Conversion | Estimated | Accepted value |
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Sales pipeline open jobs right now, by stage
| Stage | Jobs | Value | Days |
|---|
Outstanding estimates draft or sent, not yet decided — by age
| Age | Estimates | Value | Jobs |
|---|
Forecast & analytics
Project your profit from the pace you're actually running — then dig into the numbers behind it. Export anything to Excel, PDF or CSV.
| Month | Jobs | Job profit | Loan interest | Total | Cumulative |
|---|
This projection assumes your recent pace continues. It's a planning tool, not a promise — it doesn't model collection risk (jobs that pay late or not at all), the cash you have on hand to fund new work, or seasonality. Change the inputs above to test scenarios, or pick Conservative / Optimistic.
Profit by trade booked, all jobs
Pipeline by stage expected SFT profit on active jobs
Top jobs by SFT profit
Collected by year
| Year | Jobs paid | Job profit | Loan interest | SFT total | Raymond |
|---|
Tools
Industry-standard calculators. Enter your measurements — results update as you type; nothing is saved. Turn calculators on or off under Admin ▸ Tools & calculators.
Bids
Send a job out for bid: the subs you pick get only what you share (scope, measurements, notes, photos), bid on it, and the one you award accepts it online — then they're on the job.
| Bid request | Job | Due | Invited | Bids | Low bid | Status | Awarded to |
|---|
New bid request
Only what you put here reaches the subs — never the customer, the contract price or anything else on the job.
The request
Photos & documents to include
From the job's files — tick the ones the bidders should see.
Pick a job first.
Who to invite
Each invited sub gets their own link by email. Subs without an email still get a link you can copy afterwards.